Inventoria

What is Inventoria

Inventoria is an inventory management software created by NCH Software, an Australian company known for developing a wide range of utility programs for audio, video, business, and other purposes. The core purpose of Inventoria is to help small and medium-sized businesses organize, track, and manage their stock levels efficiently. It is a desktop application designed for Windows and macOS. The software allows users to monitor their inventory, create purchase orders, set low-stock warnings, and generate reports to maintain optimal stock levels. Its design focuses on simplicity and ease of use, making it accessible for business owners who need a straightforward tool without the complexity of larger enterprise systems.

Inventoria Features

Inventoria offers a set of features focused on core inventory management tasks.

• Ordering and Receiving: Users can create purchase orders and email them directly to suppliers. The software helps maintain a database of both customers and vendors, simplifying the procurement process. When new stock arrives, item quantities can be updated easily.
• Inventory Reporting: The tool provides reporting capabilities to monitor stock levels, costs, and average prices. You can view inventory data filtered by location or category, giving a clear overview of your assets. A product history feature shows a log of when items were received or sold.
• Stock Control: You can import your existing inventory using a .csv file for quick setup. The software supports barcode scanning to add new items. For each item, you can add detailed descriptions, notes, URLs, and even photos. Items can be grouped into categories for better organization.
• Multi-Location Management: Inventoria supports managing inventory across multiple physical locations or warehouses. You can transfer stock between locations and check inventory levels for each site with a simple click. It also allows managing multiple businesses from a single installation.

Inventoria Pricing Plans

Inventoria is offered with a one-time purchase license model rather than a recurring subscription. There are typically different license tiers available. A basic license is intended for single-user, non-commercial use and has some limitations. The professional or business license unlocks all features and is required for commercial use. This license allows for more extensive use, such as managing multiple businesses and accessing all advanced features. The one-time payment provides lifetime access to the software version purchased.

Inventoria Free Plan

Inventoria offers a free version of the software. This free version is intended for home or non-commercial use and includes the basic features for inventory management. While fully functional for small-scale needs, it may have limitations compared to the paid version, such as restrictions on the number of items or locations you can manage. For businesses, a paid license is required to access the full, unrestricted feature set.

How to use Inventoria

Getting started with Inventoria is a straightforward process.

1. Download and Install: First, download the software from the NCH Software website and install it on your Windows or macOS computer.
2. Initial Setup: Upon launching the application, you can begin setting up your inventory. You can either import an existing stock list from a .csv file or add items manually.
3. Add Items: To add items, you can scan their barcodes or enter details like name, category, supplier, and cost. You can also add notes and photos for each product.
4. Manage Suppliers and Customers: Populate your database with supplier and customer information to streamline the ordering process.
5. Create Purchase Orders: When stock is low, use the software to create a purchase order and email it to your vendor.
6. Receive Stock: When the order arrives, update the item quantities in the system to reflect the new stock levels.
7. Monitor and Report: Regularly use the reporting tools to monitor stock levels, sales history, and costs to make informed business decisions.

Pros and Cons of Inventoria

Pros:

• Easy to Use: The software has a simple and intuitive interface, making it easy for beginners to learn.
• One-Time Purchase: No recurring subscription fees, which can be cost-effective for small businesses.
• Free Version Available: A free version is available for non-commercial use, allowing users to test the basic functionality.
• Core Features: It covers all the essential inventory management functions needed by a small business.

Cons:

• Desktop-Based: It is not a cloud-based solution, which limits remote access and real-time collaboration.
• Dated Interface: The user interface may feel outdated compared to modern SaaS platforms.
• Limited Advanced Features: Lacks some of the advanced features found in more comprehensive ERP systems, such as demand forecasting or complex analytics.
• No Mobile App: There is no dedicated mobile application for managing inventory on the go.

Inventoria integrations

Inventoria is designed to work with other business software from NCH Software to create a more integrated business management ecosystem. Key integrations include:

• Express Invoice Integration: Connects with NCH's invoicing software to automatically update inventory levels when an invoice is created for a sold item.
• Copper Point of Sale Integration: Works with NCH's POS software to deduct items from inventory in real-time as they are sold in a retail environment.

These integrations help maintain data consistency across different business functions like sales, invoicing, and stock management.

Inventoria Alternatives

• inFlow Inventory: A comprehensive inventory management software available as both a desktop and cloud-based solution. It offers more advanced features like manufacturing orders and B2B portals, making it suitable for growing businesses.
• Zoho Inventory: A cloud-based application that is part of the larger Zoho suite of business tools. It offers strong multi-channel sales integrations (e.g., Amazon, eBay, Shopify) and mobile apps, making it ideal for e-commerce businesses.
• Odoo Inventory: An open-source inventory management module within the Odoo ERP suite. It is highly customizable and scalable, suitable for businesses of all sizes that need a solution that can grow with them. It offers more complex features like double-entry inventory management.

Inventoria API

Inventoria does not provide a public API for developers. As a desktop-based application, it is designed as a self-contained system. Users looking to integrate it with other systems are limited to the built-in integrations with other NCH Software products or data import/export functions using formats like CSV.

Inventoria Affiliate program

NCH Software runs an affiliate program that allows partners to earn commissions by promoting their software, including Inventoria. Affiliates can earn a commission, typically around 40%, on each sale generated through their unique referral link. To join, you can sign up through the NCH Software affiliate page on their website. Payments are usually processed monthly through methods like PayPal or bank transfer once a minimum earning threshold is met. The program provides marketing materials and tracking tools to help affiliates monitor their performance.