Flowtrac

What is Flowtrac

Flowtrac is a cloud-based inventory management and asset tracking software designed to help organizations of all sizes manage their important items. Its core purpose is to replace manual tracking methods like spreadsheets with a more efficient, accurate system using barcodes and RFID technology. Users can scan items with dedicated scanners, smartphones, or tablets to update inventory levels in real-time. The software tracks the entire lifecycle of inventory, from receiving to shipping, including work-in-process stages. Flowtrac is part of Unanet, a company specializing in project-based ERP and CRM solutions. The company is headquartered in Dulles, Virginia, USA, and serves a global client base ranging from small businesses to large enterprises.

Flowtrac Features

Flowtrac offers a comprehensive set of features to control and monitor inventory and assets.

• Barcode & RFID Scanning: Use various devices like barcode guns, smartphones, or tablets to scan items. The system supports both online and offline data collection, syncing automatically when a connection is available.
• Cloud-Based Platform: All data is stored in a central cloud database, providing real-time access from anywhere. This eliminates the need for manual data entry and reduces the risk of errors.
• Advanced Search Functionality: A powerful wildcard search feature allows users to find products quickly by entering just a part of the product name, description, or category.
• Detailed Transaction Logs: Every action is recorded with a timestamp, user ID, and function performed. This creates a complete audit trail for all inventory movements.
• Data Drill-Down: The interface provides clickable links that allow users to navigate from a summary view to more detailed information about specific items or transactions.
• Custom Integrations: Flowtrac has a robust API and an in-house development team to build seamless integrations with other business systems like ERP, accounting, and e-commerce platforms.
• Work-in-Process (WIP) Tracking: Monitor items as they move through different stages of production or assembly, providing visibility into the manufacturing process.
• Asset Management: Beyond inventory, Flowtrac can be used to track and manage valuable company assets, such as equipment, tools, and vehicles.

Flowtrac Pricing Plans

Flowtrac provides customized pricing based on the specific needs of each organization. The pricing structure is not publicly listed and requires contacting their sales team for a quote. This approach allows them to tailor a solution that fits the scale and complexity of your operations. Typically, plans are structured based on factors such as the number of users, the number of items being tracked, the required features, and the level of support and integration needed. Potential plans could be categorized as:

• Essentials Plan: Suited for small businesses needing core inventory tracking features, a limited number of users, and standard support.
• Professional Plan: Designed for growing businesses requiring more advanced features like work-in-process tracking, more user licenses, and integration capabilities.
• Enterprise Plan: A comprehensive solution for large organizations with complex needs, including custom integrations, RFID support, dedicated support, and advanced reporting.

Flowtrac Free Plan

Flowtrac does not offer a free plan. It is an enterprise-grade solution that requires professional setup and configuration. However, they offer personalized demos to prospective clients. During a demo, their team will showcase the software's capabilities and discuss how it can be adapted to solve your specific inventory or asset management challenges. This allows you to see the product in action before making a commitment.

How to use Flowtrac

Getting started with Flowtrac involves setting up your inventory system and then using mobile devices for daily operations.

1. Initial Setup: Work with the Flowtrac team to configure your account. This includes defining your products, categories, locations, and user permissions in the web-based portal.
2. Labeling Items: Generate and print barcode or RFID labels for all your inventory items and assets. Affix these labels to the physical products.
3. Receiving Inventory: When new stock arrives, use a scanner or smartphone to scan the item's barcode. Enter the quantity received to update the inventory levels in the system instantly.
4. Tracking Movements: Scan items as they are moved between locations, used in production, or prepared for shipping. Every scan updates the item's status and location in the cloud.
5. Searching and Reporting: Use the web portal to search for items, view current stock levels, and analyze transaction history. The detailed logs help you monitor user activity and track inventory flow.
6. Integration: Connect Flowtrac to your other business software. For example, integrate it with your accounting software to sync inventory values or with your e-commerce platform to update stock levels automatically.

Pros and Cons of Flowtrac

Pros:

• Real-Time Accuracy: Eliminates delays and errors associated with manual data entry.
• Flexible Data Capture: Supports both barcodes and RFID using various devices, including smartphones.
• Offline Capability: Allows work to continue in areas without internet access, with data syncing later.
• Scalable Solution: Suitable for both small businesses and large, multi-location enterprises.
• Strong Integration Support: Offers an in-house team to build custom connections to other software.
• Detailed Audit Trail: Logs all transactions, providing accountability and visibility.

Cons:

• No Transparent Pricing: You must contact sales for a quote, which can make initial evaluation difficult.
• Potential Learning Curve: May require training for staff unfamiliar with inventory management systems.
• Implementation Time: Setting up a comprehensive system, especially with integrations, can take time.

Flowtrac integrations

Flowtrac is built with a robust API at its core, allowing it to integrate with most modern cloud-based systems. The company has an in-house development team to assist with creating seamless connections. Common integrations include:

• QuickBooks: Sync inventory data with your accounting software for accurate financial reporting.
• SAP: Connect with SAP ERP for a unified view of business operations and inventory.
• Oracle NetSuite: Integrate inventory management into a broader ERP ecosystem.
• Salesforce: Link inventory data with customer relationship management for sales and service teams.
• Shopify: Automatically update stock levels on your e-commerce store as items are sold or restocked.

Flowtrac Alternatives

• Fishbowl Inventory: A popular choice for manufacturing and warehouse management, known for its deep integration with QuickBooks.
• inFlow Inventory: A user-friendly inventory management software for small to medium-sized businesses, offering both on-premise and cloud versions.
• Sortly: A simple, visual inventory and asset tracking app ideal for small businesses that need an easy-to-use system without complex features.
• NetSuite ERP: A comprehensive, all-in-one cloud business management solution that includes powerful inventory management features, best suited for larger companies.
• Zoho Inventory: Part of the Zoho business suite, it offers strong features for multi-channel sellers and integrates well with other Zoho apps.

Flowtrac API

Yes, Flowtrac provides a robust developer API. The API is a core part of their framework, enabling deep integrations and custom connections with other software platforms. Customers can use the API to push or pull data, automating workflows and eliminating double entry. Access to the API documentation and keys is typically provided to customers as part of their plan. You would need to contact their support or development team to get started.

Here is a generic example of how you might use a cURL command to fetch product data from an API like Flowtrac's:

curl -X GET 'https://api.flowtrac.com/v1/products' \
-H 'Authorization: Bearer YOUR_API_KEY' \
-H 'Content-Type: application/json'

Flowtrac Affiliate program

There is no public information available about a formal affiliate program for Flowtrac. Companies in this sector often focus on direct sales and partnerships rather than traditional affiliate marketing. However, if you are interested in becoming a partner, reseller, or influencer, it is recommended to contact their sales or business development team directly to inquire about potential partnership opportunities.