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What is Aestiva Software

Aestiva Software is a company that provides modular and customizable business automation solutions. Since its founding in 1996, Aestiva has focused on helping organizations automate their paperwork and internal processes. The company's core purpose is to offer tailored software by combining pre-built modules to fit the specific needs of different industries, including finance, government, education, and manufacturing. Instead of a one-size-fits-all product, Aestiva builds systems for procurement, expense management, contract handling, and human resources that align with a client's unique workflows. This approach allows them to deliver custom-fit solutions without the long development times and high costs typically associated with custom software.

Aestiva Software Features

Aestiva offers a wide range of features organized into modules that can be combined to create a complete business solution.

• Procurement Management: Create, approve, and track purchase orders. The system includes an advanced item catalog with vendor management and supports vendor punchout, which lets you shop on a vendor's site from within the Aestiva platform.
• Expense Management: Automate the entire expense reporting process, from submission to reimbursement. Features include credit card integration, OCR for scanning receipts, and multi-currency support.
• Contract Management: Manage the lifecycle of contracts with custom approval flows, version control, and storage. An eSignature add-on is available for getting documents signed electronically.
• Time and Project Management: Track employee time against projects, manage budgets, and handle leave requests. The system can be configured for different timesheet layouts and can calculate overtime.
• Human Resources (HR) Solutions: Automate various HR processes, including leave management, new hire forms, and disciplinary actions. It can also calculate leave accruals like PTO and sick time.
• Customization and Integration: The platform is highly customizable. You can change form layouts, add custom fields, and set up specific approval rules. It also integrates with major accounting and ERP systems.
• Request for Proposal (RFX) Management: Manage requests for quotes, proposals, and information. The system allows suppliers to respond online, which simplifies the data entry process.
• Invoicing and Billing: Generate invoices from work orders, quotes, or timesheets. The system can also integrate with payment systems for ACH file generation.

Aestiva Software Pricing Plans

Aestiva Software does not offer public pricing tiers. Instead, they use a quote-based pricing model. The final cost depends on the specific modules a customer needs, the number of users, the level of customization required, and the deployment option (cloud or on-premise). To get a price, potential customers must contact the Aestiva sales team to discuss their requirements. This approach is common for enterprise software that is tailored to each client.

Aestiva Software Free Plan

Aestiva Software does not have a free plan or a standard free trial available on its website. Because the software is customized for each organization, they offer personalized demonstrations instead. Interested businesses can contact Aestiva to schedule a demo where they can see how the software can be configured to meet their specific needs.

How to use Aestiva Software

Getting started with Aestiva Software involves a consultative process rather than a self-signup.

1. Initial Consultation: The first step is to contact Aestiva to discuss your business's pain points and requirements. You will explain the workflows you want to automate.
2. Solution Design: Aestiva's team will design a solution by selecting and configuring the necessary modules. For example, you might combine the Purchase Order module with the Invoice Approval module.
3. Deployment and Customization: The software is deployed and customized. This includes setting up user accounts, defining approval chains, and customizing forms with your company's branding and fields.
4. Training and Onboarding: Your team receives training on how to use the new system. A typical workflow might involve an employee logging in to submit an expense report, attaching receipts, and sending it to their manager for approval through a pre-defined workflow.
5. Ongoing Use: Once set up, employees use the system for daily tasks like requesting leave, submitting purchase requests, or tracking time on projects. Administrators can run reports, manage users, and adjust settings as needed.

Pros and Cons of Aestiva Software

Pros:

• Highly Customizable: The software can be tailored to fit very specific and unique business processes.
• Modular Approach: You only pay for the features and modules that you need.
• Broad Industry Support: The platform is designed to work for many different sectors, from government to manufacturing.
• Experienced Company: Aestiva has been in business since 1996, giving them extensive experience in business process automation.
• Integrates with Core Systems: It can connect with essential ERP and accounting software like SAP and QuickBooks.

Cons:

• No Transparent Pricing: You cannot see pricing online and must contact sales for a quote.
• Complex Setup: The implementation process is more involved than with standard off-the-shelf software.
• Potentially Dated Interface: As an established enterprise tool, the user interface may not be as modern as newer SaaS applications.
• Not for Small Teams: The solution is best suited for medium to large organizations with complex workflows, not small businesses needing a simple tool.

Aestiva Software integrations

Aestiva Software is designed to integrate with a variety of external systems, particularly in accounting and enterprise resource planning (ERP). Their team provides integration services to connect the platform with your existing software. Key integrations include:

• QuickBooks: For synchronizing financial data, invoices, and expenses.
• SAP: To connect procurement and financial workflows with the larger enterprise system.
• Microsoft Dynamics: For seamless data exchange with Microsoft's suite of business applications.
• PeopleSoft: To integrate with Oracle's HR and financial management systems.
• Mas90 and PeachTree: For connecting with other popular accounting platforms.
• EDI Services: They offer services to set up Electronic Data Interchange (EDI) with suppliers and partners.

Aestiva Software Alternatives

1. SAP Ariba: A comprehensive, enterprise-level solution for managing procurement and the supply chain. It is more complex than Aestiva but offers very deep functionality for large corporations.
2. Coupa: A cloud-based Business Spend Management platform that covers procurement, invoicing, expenses, and payments. Coupa is known for its user-friendly interface and is a strong competitor in the spend management space.
3. Oracle NetSuite: A full ERP suite that includes modules for procurement, financials, and project management. It is a good alternative for businesses looking for an all-in-one system to run their entire operation.
4. ServiceNow: A powerful platform for automating IT and business workflows. While not a direct competitor for all of Aestiva's modules, it can be customized to build similar procurement, HR, and approval applications.

Aestiva Software API

Aestiva Software provides system integration capabilities, which suggests the availability of an API for connecting with other software. However, they do not offer a public, self-service API with open documentation. Access to their API is likely provided as part of a managed integration project. To connect another system with Aestiva, you would need to contact their technical team directly. They will work with you to establish the data exchange, whether through a dedicated API, EDI, or other integration methods. There is no public information on how to obtain an API key for free.

Aestiva Software Affiliate program

There is no public information available regarding an official affiliate or reseller program for Aestiva Software. Enterprise software companies that provide custom solutions typically rely on a direct sales team and strategic partnerships rather than traditional affiliate marketing. If you are interested in partnering with Aestiva, it is best to contact their sales or business development department directly to inquire about potential collaboration opportunities.