Wrike

What is Wrike

Wrike is a versatile and powerful enterprise work management software designed to help teams and organizations streamline their workflows, enhance collaboration, and gain complete visibility over their projects. Founded in 2006 by Andrew Filev, the platform has grown into a comprehensive solution used by over 20,000 companies worldwide. Wrike's core purpose is to provide a single digital workspace where teams can plan projects, manage tasks, track progress, and collaborate in real-time. It is built to be highly customizable, allowing teams from various departments like marketing, IT, product management, and professional services to adapt the platform to their specific processes and needs. Its robust features cater to complex project management, from initial ideation to final reporting and analysis.

Wrike Features

• Project and Task Management: Organize work with folders, projects, and tasks. Use different views like Kanban boards, interactive Gantt charts, and traditional task lists to manage work in a way that suits your team.
• Customizable Dashboards and Workflows: Create personalized dashboards to see the most important information at a glance. Build custom workflows with unique statuses to match your team's specific processes, from simple to complex.
• Resource Management: Plan and allocate resources effectively. Wrike provides visibility into team workloads, helping managers prevent burnout and ensure projects are staffed appropriately.
• Time Tracking: Monitor the time spent on tasks and projects. This feature is essential for billing clients, managing budgets, and improving future project estimates.
• Advanced Reporting and Analytics: Generate detailed reports on project progress, team performance, and more. Wrike uses AI to provide predictive analytics, such as identifying projects at risk of delay.
• Collaboration Tools: Communicate with your team directly within tasks using @mentions, live editing, and centralized file attachments. This keeps all conversations and documents in context.
• Proofing and Approvals: Streamline the feedback and approval process for creative assets. Users can leave specific comments on images, videos, and documents, and formal approval workflows ensure everything is signed off correctly.
• Wrike Copilot: An AI-powered assistant that helps automate tasks, generate project briefs, analyze data, and provide intelligent suggestions to improve productivity.

Wrike Pricing Plans

Wrike offers several pricing tiers designed for different team sizes and needs. The plans typically scale based on the number of features, level of customization, security, and support.

• Team Plan: Aimed at growing teams, this plan includes core project management features, interactive dashboards, and more integrations to enhance collaboration.
• Business Plan: Designed for all teams across an organization, this popular plan offers robust work management with customization, branding, reporting templates, and automation.
• Enterprise Plan: Suited for large organizations that require advanced security features like single sign-on (SSO), user audit reports, and more administrative controls.
• Pinnacle Plan: The most advanced tier, offering tools for teams with complex work needs, including advanced reporting and analytics, locked spaces, and capacity planning.

Wrike Free Plan

Wrike offers a Free plan that is ideal for small teams just getting started with project management. The free plan includes core features like task and subtask management, a board view, file sharing, and basic integrations with cloud storage providers. Limitations typically include a restricted number of active tasks, limited storage space, and the absence of advanced features like Gantt charts, custom dashboards, and automation.

How to use Wrike

1. Sign Up: Create an account and set up your workspace. Invite your team members to join you.
2. Create a Project: Start a new project from scratch or use one of Wrike's pre-built templates for common use cases like marketing campaigns or event planning.
3. Add and Assign Tasks: Break down the project into smaller, manageable tasks. Assign each task to a team member, set due dates, and add descriptions or file attachments.
4. Choose Your View: Visualize your project using the view that works best for you. Use the Board view for a Kanban-style workflow, the Gantt chart to see project timelines and dependencies, or a simple List view.
5. Collaborate: Use the comment section within each task to discuss progress, ask questions, and share updates. @mention teammates to send them a notification.
6. Track Progress: Monitor project health using dashboards and generate reports to share with stakeholders. Adjust plans and resources as needed based on real-time data.

Pros and Cons of Wrike

Pros:

• Highly Scalable: Wrike can support small teams and grow with them to serve large, complex enterprise needs.
• Extensive Customization: Offers deep customization options for workflows, dashboards, fields, and reports.
• Multiple Project Views: Provides flexibility with List, Board, Table, and Gantt chart views.
• Robust Reporting: Features powerful analytics and reporting tools for data-driven decision-making.
• Strong Security: Enterprise-grade security features make it suitable for large organizations with strict compliance needs.

Cons:

• Steep Learning Curve: The vast number of features can be overwhelming for new users.
• Complex Interface: The user interface can feel cluttered and less intuitive compared to some simpler alternatives.
• Cost: The higher-tier plans can be expensive, especially for smaller businesses or startups.

Wrike Integrations

Wrike integrates with over 400 popular business applications to create a centralized work hub. Key integrations include:

• Salesforce Integration: Sync data between Wrike and Salesforce to align sales and project delivery teams.
• Microsoft Teams & Outlook Integration: Create and manage Wrike tasks directly from within Microsoft Teams chats or your Outlook inbox.
• Slack Integration: Receive Wrike notifications, create tasks, and convert messages into tasks without leaving Slack.
• Google Drive & Dropbox Integration: Attach files from your cloud storage directly to Wrike tasks.
• Adobe Creative Cloud Integration: Allows creative teams to work on assets in Adobe apps and manage feedback and approvals in Wrike.
• Jira Integration: Connect development and business teams by syncing tasks and project status between Wrike and Jira.

Wrike Alternatives

• Asana: A popular project management tool known for its user-friendly interface and strong task management features. It is often preferred by teams looking for a simpler, more intuitive experience.
• monday.com: A highly visual and flexible Work OS that allows teams to build custom workflows for any project. It excels in visual planning and team collaboration.
• ClickUp: An all-in-one productivity platform that aims to replace multiple apps. It is known for its extensive feature set and competitive pricing, making it a strong contender for teams of all sizes.
• Smartsheet: A platform that combines the familiarity of a spreadsheet with project management capabilities like Gantt charts and automated workflows. It is ideal for teams comfortable with spreadsheet-style interfaces.

Wrike API

Wrike provides a comprehensive REST API that allows developers to build custom integrations and extend the platform's functionality. The API enables you to programmatically manage projects, tasks, users, and other data within your Wrike account.

To get an API key, you need to register your application in the Wrike Developers Portal. Once registered, you will receive a Client ID and Client Secret, which you can use to obtain an access token via OAuth 2.0.

Here is a simple example of an API call using curl to fetch tasks from a folder:

curl -g -X GET -H "Authorization: bearer <your_access_token>" "https://www.wrike.com/api/v4/folders/{folderId}/tasks"

For full documentation, visit the Wrike Developers Portal.

Wrike Affiliate Program

Wrike offers a partner program that includes options for referrals and resellers. The Wrike Referral Program allows you to earn a commission for referring new customers. Typically, partners can earn a percentage of the first-year subscription revenue for each qualified customer they bring in. To join, you need to apply through the Wrike Partner page on their website. Once approved, you will get access to marketing materials and a unique referral link to track your success. Payouts are generally made after the referred customer has completed their purchase and the initial payment period has passed.