Travelperk

What is travelperk

Travelperk is a business travel management platform that centralizes corporate bookings, approvals, expense workflows, and reporting for organizations of all sizes. It aggregates inventory from global airlines, hotel chains, rail operators, and alternative accommodation providers into a single booking interface and pairs that with policy controls, duty-of-care tools, and analytics. Travelperk focuses on reducing manual work for travel managers and finance teams while giving travelers an interface similar to consumer booking tools.

Travelperk combines the user-facing booking experience with administrative controls: travel policy enforcement, approval workflows, negotiated rates, travel risk and duty-of-care features, and reimbursement or expense integrations. The platform supports both self-booking by employees and managed booking through travel teams or travel agents.

Travelperk integrates booking, inventory aggregation, and corporate governance: travel managers can create and enforce policies, finance teams can reconcile spend, and operations teams can track traveler location and active trips during disruptions. The vendor offers desktop and mobile booking tools plus an API layer for custom integrations into HR, ERP, and expense systems.

Travelperk features

Travelperk provides a broad set of features aimed at corporate travel programs. The platform organizes functionality around booking, policy, approvals, risk, and finance compatibility.

• Booking channels: unified access to flights, hotels, trains, car rentals, and alternative accommodations via a single search and booking interface; multi-source inventory allows comparing corporate-negotiated rates and public fares.
• Policy and approvals: rule-based travel policies, multi-step approval workflows, automated rule enforcement, and exception handling so managers can control spend without blocking legitimate travel needs.
• Duty of care and traveler tracking: real-time traveler location, emergency communication tools, and integrations with travel-risk providers to notify and assist travelers during disruptions.
• Expense and finance integrations: exportable trip-level data, invoice consolidation, and connectors to expense management and ERP systems to automate reconciliation and reporting.
• Mobile and user experience: native mobile apps for on-the-go booking and itinerary access, self-service booking flows tailored to corporate policy, and calendar integration for traveler convenience.
• Reporting and analytics: customizable dashboards, spend categorization, supplier usage reports, and forecasting tools for travel budgets and negotiation leverage.
• Managed services and travel agents: options for agency-assisted booking and a managed travel program for organizations that prefer partial or full outsourcing.
• Ancillary services and extras: changes and cancellations management, flexible ticket options, invoice billing, and travel credit handling.

Beyond these core capabilities, Travelperk typically provides localized fare rules, VAT handling for multiple jurisdictions, and centralized invoice processing to simplify accounting for travel spend.

What does travelperk do?

Travelperk streamlines business travel by bringing bookings, policy controls, approvals, traveler safety, and expense inputs into a single platform. Employees can search and book travel that automatically respects company rules, while managers see spend and travel risk across the organization.

For travel managers, Travelperk reduces administrative overhead with automated approvals, supplier management, and consolidated invoicing. For finance teams, it provides structured data feeds and reporting to reconcile travel spend and identify cost savings.

For travelers, the platform offers a modern booking experience with mobile itinerary access and travel disruption notifications so teams can manage changes quickly. The product also supports negotiated corporate rates and flexible options (like refundable fares) to match organizational travel policies.

Travelperk pricing

Travelperk offers these pricing plans:

• Free Plan: $0/month with limited features for small teams or trial usage (self-booking, basic itineraries, limited support)
• Starter: $10/month per user (billed annually) with standard booking features, basic policy controls, and email support
• Professional: $25/month per user (billed annually) including advanced policy enforcement, approval workflows, and basic duty-of-care features
• Enterprise: custom pricing with dedicated account management, enhanced integrations, advanced security certifications, and tailored service-level agreements

Check Travelperk's pricing plans for the latest rates, team-size discounts, and enterprise contract terms.

How much is travelperk per month

Travelperk starts at $10/month per user when billed annually for entry-level team plans. Monthly billing options, if available, typically have higher per-user rates than annual contracts; many customers negotiate per-booking or blended rates for larger programs.

The per-user monthly fee usually covers user access, core booking functionality, and a baseline of support. Additional per-booking fees, supplier fees, or third-party services such as traveler risk insurance can increase the effective monthly cost depending on program usage.

For larger deployments, Travelperk often provides custom pricing that factors in booking volume, travel mix (flights vs hotels vs rail), and required service levels.

How much is travelperk per year

Travelperk costs $120/year per user for the Starter plan when billed annually (equivalent to $10/month per user). The Professional plan equates to $300/year per user for a $25/month rate.

Enterprise plans are contracted annually with custom terms; total yearly cost depends on negotiated service levels, inclusion of managed services, and any one-off onboarding fees.

Always request a formal quote from Travelperk for accurate annual costs that include booking fees, invoice processing, and any third-party supplier fees. Their public pricing summary at Travelperk's pricing plans is the starting reference for up-to-date figures.

How much is travelperk in general

Travelperk pricing ranges from $0 (free) to $25+/month per user. Entry-level or trial usage can be free, small teams typically pay a modest per-user fee, while full-featured professional and enterprise deployments are $25+/month per user or negotiated via custom contracts.

Actual program costs vary with booking volume, ticket classes, number of approvers, managed services selected, and integrations with external systems. Organizations that prioritize managed agency services, dedicated account support, or advanced security typically pay more but receive higher operational value.

For precise budgeting, include both subscription fees and transactional costs (per booking, supplier fees, refunds) and confirm whether invoices are consolidated monthly or billed per-booking.

What is travelperk used for

Travelperk is used to manage the end-to-end lifecycle of corporate travel: search and book travel, enforce policy and approvals, handle traveler safety and duty-of-care, and feed travel transactions into finance systems. It is suitable for companies that want to centralize travel administration while allowing employees an easy booking experience.

Primary users are travel managers, finance teams, HR and operations teams responsible for duty-of-care, and employees who travel for work. Travel managers use Travelperk to centralize supplier negotiations, apply corporate discounts, and measure program performance.

Use cases include standardized business travel booking across global offices, program-wide policy enforcement to control spend, automated reconciliation of travel spend in expense reports, and real-time traveler tracking for emergency response and compliance. It's also used to streamline invoicing and reduce the manual reconciliation burden for finance teams.

Pros and cons of travelperk

Travelperk offers centralized corporate booking, strong policy control, and modern UX, but like any platform it has trade-offs.

Pros:

• Modern user interface that reduces friction for employees and improves adoption versus legacy GDS tools.
• Consolidated reporting and data exports that help finance teams reconcile travel spend efficiently.
• Policy-driven approvals and travel risk tools that improve compliance and duty-of-care for traveling employees.
• Flexible inventory that combines corporate-negotiated rates with consumer fares and alternative accommodation.

Cons:

• Pricing can scale with usage and may include per-booking fees or supplier surcharges that complicate total cost calculations.
• Organizations with highly specific legacy integrations or bespoke approval workflows may need custom development work during onboarding.
• For very small teams or infrequent travelers, the overhead of a corporate travel platform may not justify subscription costs versus ad-hoc booking.

When evaluating Travelperk, consider the expected booking volume, the need for managed services, and the importance of centralized billing and analytics to determine whether the platform delivers net operational savings.

Travelperk free trial

Travelperk typically offers a demo and free trial period for new customers so they can evaluate the booking flow, policy enforcement, and reporting features before committing. Trials usually include access to the booking interface, limited policy configuration, and sample reporting dashboards.

A trial helps travel managers validate critical integrations (for example, single sign-on and expense connectors) and assess traveler experience with real itineraries. It is also the time to test duty-of-care notifications and traveler tracking features using pilot users.

To start a trial or pilot, request a demo via the vendor portal and provide sample use cases and integration requirements. Travelperk's account team often assists with trial onboarding and recommended configuration for realistic evaluation.

Is travelperk free

Yes, Travelperk offers a free plan or trial for small teams or evaluation purposes, but that plan is limited in features and support compared with paid tiers. Free usage is useful to test the booking experience, basic itineraries, and a small pilot deployment.

For sustained corporate programs, most customers move to subscription plans that include policy enforcement, consolidated invoicing, and finance integrations. Confirm feature availability and any per-booking fees during the free trial stage.

Travelperk API

Travelperk publishes developer-facing APIs that enable programmatic access to booking, inventory, and itinerary data. The API layer allows integrations with HR systems for traveler profiles, expense platforms for reconciliation, and internal tools for custom approvals.

Common API capabilities include searching inventory, creating and modifying bookings, retrieving traveler itineraries, and exporting invoicing or invoice status. These endpoints permit automated workflows such as pushing approved itineraries into expense systems or syncing booking data with corporate calendars.

Travelperk's developer resources typically include authentication details (API keys or OAuth), rate limits, sample SDKs or code snippets, and webhooks for real-time events (such as booking confirmations and cancellations). For implementation, consult the official Travelperk API documentation to review endpoints, request/response formats, and supported integrations.

Integration considerations:

• Authentication and security: implement secure handling of API keys, use HTTPS endpoints, and follow any provided OAuth flows for delegated access.
• Data mapping: align Travelperk booking fields with your HR and expense system fields to ensure correct cost center, project code, and policy tagging.
• Webhooks and event handling: subscribe to booking change events to update traveler records, trigger notifications, or start expense workflows when trips are completed.
• Error handling and retries: design robust retry logic for transient API failures and reconcile booking states periodically to correct missed events.

For enterprise implementations, Travelperk can provide dedicated integration support and custom endpoints as part of professional services.

10 Travelperk alternatives

When evaluating corporate travel management platforms, consider a range of paid and open-source tools depending on scale, geographic coverage, and integration needs.

Paid alternatives to travelperk

• SAP Concur — Global travel and expense platform with deep ERP integrations and a long track record in large enterprise deployments. Strong for organizations that require tight finance-system integration and GDS connectivity.
• Egencia — Corporate travel management from Expedia Group that offers managed travel services and a broad global inventory. Suitable for enterprises seeking agency-level support and global distribution.
• TripActions — Modern end-to-end travel and expense platform with real-time travel policies and 24/7 traveler support. Often chosen by high-growth companies seeking a single vendor for booking and spend management.
• BCD Travel — Longstanding managed travel provider focused on large corporate clients with global travel programs and dedicated account management.
• Amadeus cytric (or equivalents) — Enterprise-focused travel booking and management platforms integrated with GDS and supplier networks, often used by multinational corporations.
• Expensify — While primarily an expense management tool, Expensify pairs with travel booking tools to automate travel expense capture and reimbursement for smaller programs.
• TravelBank — Expense and travel booking tool that emphasizes budgeting and approval workflows for SMBs.

Open source alternatives to travelperk

• Odoo — Open source ERP with modules for travel expenses and employee onboarding; can be extended to manage travel booking workflows when combined with custom connectors. Useful for organizations that prefer an extensible ERP approach.
• ERPNext — Open source ERP that includes expense management and approvals. With custom development, it can serve as a light-weight travel program back end for smaller organizations.
• OpenTripPlanner — An open-source multi-modal trip planner more focused on routing and public transport; useful for building custom itinerary planning into internal travel tools rather than full corporate travel management.

Open-source options often require additional development work to match Travelperk's turnkey booking, supplier integrations, and duty-of-care features. They are most appropriate for teams with engineering capacity to extend and maintain integrations.

Frequently asked questions about Travelperk

What is Travelperk used for?

Travelperk is used for corporate travel booking, policy enforcement, traveler tracking, and travel spend reporting. Companies use it to centralize business travel, automate approvals, manage invoices, and ensure duty-of-care for employees traveling for work.

Does Travelperk integrate with expense management tools?

Yes, Travelperk offers integrations with common expense platforms. It exports trip and invoice data to systems like Concur, Expensify, and other accounting tools to automate reconciliation and reduce manual expense reporting.

How much does Travelperk cost per user per month?

Travelperk starts at $10/month per user for entry-level plans when billed annually. Actual per-user costs vary depending on plan tier, negotiated enterprise terms, and any per-booking fees.

Is there a free version of Travelperk?

Yes, Travelperk provides a free plan or trial for initial evaluation and small teams, but the free tier has limited features compared with paid subscriptions and is intended for pilots or very small groups.

Can Travelperk handle duty-of-care and traveler safety?

Yes, Travelperk includes duty-of-care features and traveler tracking. The platform provides real-time location visibility, notifications for disruptions, and tools to contact travelers, which helps companies meet legal and ethical obligations for employee safety.

Does Travelperk offer managed travel or agency services?

Yes, Travelperk offers managed services and agency-assisted booking options. Organizations can choose a managed program where Travelperk or partner agents handle bookings, complex itineraries, and 24/7 traveler support.

Can I import employee data and integrate single sign-on?

Yes, Travelperk supports integrations for employee directories and SSO. Common integrations include SAML-based single sign-on, LDAP/AD synchronization, and HR system connectors to simplify provisioning and access control.

How secure is Travelperk for corporate data?

Travelperk follows enterprise security practices and offers strong controls. The platform uses encryption in transit, access controls, and typically supports SSO and role-based permissions; consult Travelperk's security documentation for specific certifications and controls.

Can Travelperk be customized for company travel policies?

Yes, Travelperk allows policy customization and approval workflows. Administrators can build multi-level approvals, set travel classes, and block suppliers or fare types to ensure compliance with company rules.

Does Travelperk have an API for integrations?

Yes, Travelperk provides developer APIs and webhooks. The API supports booking, itinerary retrieval, and invoice data exports so you can integrate Travelperk with HR, expense, and ERP systems.

travelperk careers

Travelperk recruits across product, engineering, sales, customer success, and operations to support its global corporate travel platform. Job listings, culture information, and open roles are typically posted on the company's careers page and LinkedIn; search Travelperk careers for current openings and role descriptions.

travelperk affiliate

Travelperk runs partner and reseller programs for travel management consultancies, TMCs, and technology integrators. Affiliates and partners can resell Travelperk services, integrate product features into broader offerings, or provide managed services around deployments. Contact Travelperk's partner team via their site for program details and commission structures.

Where to find travelperk reviews

Vendor reviews and customer feedback for Travelperk are available on major review platforms like G2, Capterra, and TrustRadius where customers rate ease of use, support, and ROI. For vendor-provided case studies and customer references, see Travelperk's customer stories and testimonials on their website at Travelperk customer stories.