Spacebase

What is Spacebase

Spacebase is a modern software solution designed for lease accounting and lease management. Its core purpose is to help finance and real estate teams manage their lease portfolios, ensure compliance with accounting standards like ASC 842 and IFRS 16, and streamline workflows. The platform centralizes all lease data, automates complex accounting tasks, and provides tools for tracking critical dates and documents. Spacebase was founded in 2015 when the team at Airbnb required a more flexible and user-friendly lease system than what was available on the market. They built a solution internally, which later evolved into the commercial product offered today, serving a wide range of industries from technology to healthcare.

Spacebase Features

Spacebase offers a modular platform, allowing companies to choose the specific tools they need. Key features include:

• Lease Accounting: This module is built to handle the complexities of modern lease accounting standards. It automates the generation of journal entries, simplifies the month-end close process, and produces audit-ready disclosure reports to ensure compliance with ASC 842 and IFRS 16.
• Lease Administration: Centralize your entire lease portfolio in one place. This feature allows you to track all lease terms, manage important documents, and monitor critical dates with custom alerts, preventing missed renewals or deadlines.
• Custom Reporting: Users can create and pull custom reports tailored to their specific needs. This flexibility allows teams to analyze lease data, track key performance indicators, and make informed real estate decisions.
• Document Management: Securely store and access all lease-related documents, such as contracts, amendments, and correspondence, directly within the platform. This eliminates the need for scattered files and ensures all stakeholders have access to the latest information.
• Enterprise-Grade Security: Spacebase prioritizes data security with features like SOC 1 Type II certification, role-based access controls to manage user permissions, and 24/7 threat detection and monitoring.
• High Customization: The platform is designed to be adaptable. Users can customize dashboards, lease metrics, journal entry formats, and currency conversions to match their unique workflows and integrate with their existing systems.

Spacebase Pricing Plans

Spacebase does not publish its pricing publicly. The company offers a customized pricing model based on the specific needs of each business. The platform is modular, meaning you can subscribe to Lease Accounting, Lease Administration, or both services combined. Pricing is typically determined by factors such as the number of leases, the complexity of the portfolio, and the specific features required. To get a price quote, prospective customers must request a demo and consult with the sales team to build a plan that fits their requirements.

Spacebase Free Plan

Spacebase does not offer a free plan or a standard free trial. The company provides personalized demos to showcase the platform's capabilities and discuss how it can address a potential customer's specific challenges. This approach allows businesses to see the software in action and understand its value before making a commitment.

How to use Spacebase

Getting started with Spacebase typically follows a structured implementation process:

1. Request a Demo: Begin by scheduling a demonstration with the Spacebase team to see the platform and discuss your business needs.
2. Onboarding and Data Migration: Once you subscribe, the Spacebase team assists with onboarding. You will gather all your existing lease documents and data from spreadsheets or other systems for migration into the platform.
3. Configure Your Workspace: Customize the platform by setting up user roles and permissions, defining custom data fields, and configuring alert notifications for important dates.
4. Manage Leases: Use the Lease Administration module to track all lease details, upload documents, and monitor your portfolio from a central dashboard.
5. Automate Accounting: For the Lease Accounting module, you will configure your accounting settings. The system will then automatically calculate amortization schedules, generate journal entries, and prepare disclosure reports for your financial statements.
6. Collaborate and Report: Finance and real estate teams can collaborate within the platform, access shared data, and run custom reports for analysis and strategic planning.

Pros and Cons of Spacebase

Pros:

• User-Friendly Interface: Customers often praise the software for being intuitive and easy to navigate compared to older, clunky systems.
• Highly Customizable: The platform can be tailored to fit specific company workflows, from custom fields to unique reporting needs.
• Modular Approach: Businesses can purchase only the services they need (e.g., just lease administration), making it a flexible option.
• Strong Security: With SOC 1 Type II certification and robust access controls, it is a secure choice for enterprise clients.
• Excellent Customer Support: User reviews frequently highlight the responsive and helpful customer service team.

Cons:

• No Public Pricing: The lack of transparent pricing can make it difficult for smaller companies to evaluate the cost without a sales consultation.
• No Free Trial: You cannot test the software independently and must go through a guided demo process.
• Primarily for Mid-to-Large Businesses: The feature set and pricing model may be more than what a very small business with only a handful of leases requires.

Spacebase integrations

Spacebase is designed to integrate with other business systems, particularly Enterprise Resource Planning (ERP) software. This allows for a seamless flow of financial data, reducing manual entry and ensuring consistency across platforms. While a specific, public list of integrations is not provided, it typically connects with major ERP systems such as:

• NetSuite
• SAP
• Oracle
• QuickBooks
• Microsoft Dynamics 365

Integration is usually configured during the onboarding process to match a company's existing financial tech stack.

Spacebase Alternatives

• LeaseQuery: A leading competitor focused heavily on lease accounting compliance. It is known for its strong accounting engine and support from accounting professionals.
• CoStar Real Estate Manager: A comprehensive and powerful platform used by large corporations with extensive global real estate portfolios. It offers deep functionality beyond just lease accounting, including portfolio and transaction management.
• Visual Lease: Offers a balanced solution for both lease administration and accounting. It is recognized for its ease of use and ability to manage all types of leased assets, including real estate and equipment.
• Nakisa: A popular choice for companies that use SAP, offering tight integration with the SAP ecosystem. It provides solutions for lease accounting as well as organizational design.

Spacebase API

Information regarding a public developer API for Spacebase is not available on their website. Enterprise SaaS platforms like Spacebase often provide API access on a case-by-case basis as part of an enterprise plan or custom integration project. Companies interested in API access for custom integrations should contact the Spacebase sales or support team directly to inquire about possibilities, documentation, and access protocols.

Spacebase Affiliate program

There is no information available about a formal affiliate or reseller program for Spacebase on their website. Companies or individuals interested in partnership opportunities, such as becoming a referral partner or an influencer, should contact the Spacebase marketing or business development team directly via the contact information on their website to discuss potential collaborations.