Evernote Teams

What is Evernote Teams

Evernote Teams is the business-focused version of the popular note-taking application, Evernote. It is designed to help organizations and teams collaborate, manage projects, and build a centralized knowledge base. The core purpose of Evernote Teams is to extend the powerful note-taking, organization, and search capabilities of the personal Evernote app to a collaborative environment. It allows multiple users to share notebooks, edit documents in real-time, and manage tasks within a secure, centrally administered account. Evernote Corporation was founded in 2000 by Stepan Pachikov and has since become a well-known tool for personal and professional productivity, with its headquarters in Redwood City, California.

Evernote Teams Features

Evernote Teams offers a range of features designed for business collaboration and information management.

• Shared Spaces: Create dedicated workspaces for different projects, departments, or teams. This helps keep all related notes, files, and tasks organized and accessible to the right people.
• Real-time Note Editing: Multiple team members can work on the same note simultaneously. This is useful for brainstorming sessions, meeting minutes, and collaborative document drafting.
• Task Management: Create and assign tasks directly within your notes. You can add due dates, reminders, and flags to track progress and ensure accountability.
• Powerful Search: Find information quickly with an advanced search function that can even recognize text within images, handwritten notes, and attached documents like PDFs.
• Centralized Administration: Manage team members, billing, and data security from a single admin console. This provides control over user access and company data.
• High Upload Limits: Evernote Teams provides a generous monthly upload allowance for the entire team, plus an additional amount per user, ensuring you can store all necessary documents and files.
• Note and Document History: Access previous versions of your notes to track changes and restore information if needed.
• Web Clipper: Easily save articles, web pages, and screenshots directly into your Evernote notebooks from your browser.

Evernote Teams Pricing Plans

Evernote Teams offers a specific pricing tier designed for businesses. This plan is typically priced on a per-user, per-month basis. It includes all the features of the individual premium plans plus team-specific functionalities like centralized user management, single sign-on (SSO), shared spaces, and increased storage and upload limits. The plan is designed to scale with the size of your organization, from small teams to large enterprises. It provides the administrative controls and security features that businesses require to manage their collective knowledge and data effectively.

Evernote Teams Free Plan

Evernote offers a free plan for individual users with basic features and limitations on storage and device syncing. However, Evernote Teams itself does not have a free plan, as it is a premium offering for businesses. Companies interested in using Evernote Teams can typically sign up for a free trial to test the platform's full capabilities before committing to a paid subscription. The trial provides access to all the collaborative and administrative features for a limited time.

How to use Evernote Teams

Getting started with Evernote Teams is a straightforward process.

1. Set Up Your Account: An administrator signs up for an Evernote Teams account and invites team members via email.
2. Create a Space: The first step is to create a 'Space' for a specific project or department, for example, "Marketing Campaigns" or "Q4 Product Launch."
3. Add Notebooks: Within the Space, create different 'Notebooks' to organize information. For the "Marketing Campaigns" space, you might have notebooks for "Social Media Content," "Blog Posts," and "Campaign Analytics."
4. Populate with Notes: Start adding notes to the notebooks. You can clip web articles, scan documents, write meeting minutes, or create project plans.
5. Assign Tasks: Within a project plan note, create a checklist and use the task feature to assign action items to different team members, setting due dates and reminders.
6. Collaborate: Invite colleagues to edit a note in real-time during a meeting. Everyone's changes will appear instantly.
7. Find Information: Use the search bar to quickly find any piece of information across all team notebooks, even text inside a photo of a whiteboard.

Pros and Cons of Evernote Teams

Pros:

• Excellent Search Functionality: The ability to search for text within PDFs, documents, and even images is a major advantage.
• Cross-Platform Sync: Works seamlessly across web, desktop (Windows, macOS), and mobile (iOS, Android) devices.
• Flexible Note-Taking: Supports a wide variety of content, including text, images, audio recordings, file attachments, and web clippings.
• Strong for Knowledge Management: Ideal for creating a centralized, searchable company wiki or knowledge base.
• Good Integration Options: Connects with popular business apps like Slack, Google Calendar, and Salesforce.

Cons:

• Higher Cost: Can be more expensive than some competitors, especially for larger teams.
• Complex Interface: The user interface can feel cluttered or overwhelming for new users compared to simpler tools.
• Collaboration is Note-Focused: While it has task management, it is not as robust as dedicated project management tools like Asana or Trello.

Evernote Teams integrations

Evernote Teams integrates with a variety of popular productivity tools to enhance workflows.

• Google Calendar: Link notes to your calendar events to prepare for meetings and keep track of related information.
• Slack: Share notes, create new notes, and search your Evernote content directly from within Slack channels.
• Microsoft Teams: Find and share Evernote notes without leaving your Microsoft Teams conversations.
• Salesforce: Attach notes to Salesforce records to keep important client information and meeting details organized.
• Zapier: Connect Evernote to thousands of other apps to automate tasks, such as creating a new note when you receive an email or saving a new file from Dropbox.

Evernote Teams Alternatives

• Notion: A powerful all-in-one workspace that combines notes, tasks, wikis, and databases. It offers more flexibility in page layout and structure than Evernote but can have a steeper learning curve.
• Microsoft OneNote: A strong competitor, especially for teams already using the Microsoft 365 ecosystem. It offers a free-form canvas for note-taking and is often included with Microsoft subscriptions.
• Confluence: Part of the Atlassian suite, Confluence is a dedicated knowledge management and team collaboration tool. It is more structured than Evernote and is excellent for technical documentation and formal company wikis.
• Google Workspace (Docs & Keep): A combination of Google Docs for collaborative documents and Google Keep for simple notes. It is a free and straightforward alternative, though less centralized than Evernote.
• Slite: A modern alternative focused on team knowledge sharing and remote collaboration, with a clean and simple interface.

Evernote Teams API

Yes, Evernote provides a developer API that allows for the creation of custom applications and integrations. The API enables developers to interact with the Evernote service to create, read, and update notes, notebooks, and other content programmatically. To get started, developers need to obtain an API key from the Evernote Developer portal. After signing in with an Evernote account, you can create a key and specify the permissions your application will need.

Here is a simple example using the Python SDK to connect to the API:

from evernote.api.client import EvernoteClient

# Your developer token
dev_token = "YOUR_DEVELOPER_TOKEN"

# Create a client instance
client = EvernoteClient(token=dev_token, sandbox=True) # Use sandbox=False for production

# Access the user store and note store
user_store = client.get_user_store()
user = user_store.getUser()
print("Connected as:", user.username)

note_store = client.get_note_store()
notebooks = note_store.listNotebooks()
print("Found", len(notebooks), "notebooks:")
for notebook in notebooks:
    print("  * ", notebook.name)

Evernote Teams Affiliate program

Evernote has historically offered affiliate and partner programs, allowing individuals and businesses to earn commissions by referring new customers. These programs are typically managed through major affiliate networks like CJ Affiliate or Impact Radius. Affiliates are provided with unique tracking links and marketing materials to promote Evernote. Commissions are usually earned when a referred user signs up for a paid subscription. The commission rates and cookie duration can vary depending on the program terms. To join, you would typically need to apply through the affiliate network's website and be approved by the Evernote team. If a public program is not immediately visible, interested parties can often contact Evernote's partnership or marketing department directly to inquire about becoming a partner or influencer.