Clockify

What is Clockify

Clockify is a popular time tracking and timesheet software designed for teams and individuals to monitor work hours across various projects. Its core purpose is to provide a simple yet powerful way to measure productivity, manage attendance, and handle billable hours. Users can track time using a start/stop timer or enter their hours manually into a timesheet. The platform is developed by CAKE.com Inc. and is used by millions of people worldwide, from freelancers to large corporations. It offers a flexible solution that adapts to different workflows, helping businesses understand where time is spent, manage project budgets, and improve overall efficiency.

Clockify Features

Clockify provides a comprehensive set of features for time management and reporting.

• Timer and Timesheet: Track time in real-time with a one-click timer or manually add time entries in a timesheet view for a weekly overview.
• Calendar: Visualize your time entries in a calendar format to see how your day or week was spent and easily add or edit time blocks.
• Auto Tracker: The desktop app can automatically track the apps and websites you use, allowing you to create time entries based on your activity.
• Project Tracking: Create projects, assign tasks, and set hourly rates. You can track time against specific projects and tasks to monitor progress and profitability.
• Reporting: Generate detailed reports to analyze time allocation. You can filter reports by team, project, client, or date and export them as PDF, CSV, or Excel files.
• Team Management: Invite team members, set their roles and permissions, and see what everyone is working on in real-time.
• Kiosk: A feature for on-site employees to clock in and out from a shared device using a unique PIN code.
• Invoicing: Create invoices from your billable hours and tracked expenses. You can send them directly to clients from the platform.
• Scheduling: Plan projects and employee shifts. Visualize your team's capacity to manage workload and avoid burnout.
• Expenses: Record project-related expenses, attach receipts, and include them in invoices.
• Time Off: Manage vacation, sick leave, and holiday requests. See who is available and when.

Clockify Pricing Plans

Clockify offers several pricing tiers to suit different needs. The structure begins with a free plan that is very generous. Paid plans introduce more advanced features for growing teams and businesses.

• Basic Plan: Aimed at small teams, this plan adds features for administration, such as required fields, time entry editing restrictions, and project templates.
• Standard Plan: Designed for larger teams, it includes features like time off management, invoicing, and approval workflows to formalize time tracking processes.
• Pro Plan: This plan is for businesses that need more powerful management tools. It includes scheduling, expense tracking, labor cost and profit analysis, and GPS tracking.
• Enterprise Plan: Tailored for large organizations, this tier offers the highest level of security, control, and support, including single sign-on (SSO), custom subdomains, and a dedicated account manager.

Clockify Free Plan

Clockify offers a Free Forever plan that is one of its most popular features. The free plan includes core time tracking functionalities for an unlimited number of users and projects. Users can track time with the timer and timesheet, run basic reports, and manage projects and clients. While it is very capable, it has limitations. Advanced features such as invoicing, scheduling, time off management, and detailed labor cost reporting are only available in the paid subscription plans.

How to use Clockify

Getting started with Clockify is a straightforward process.

1. Sign Up: Create a free account on the Clockify website using your email address.
2. Create Projects: In your workspace, define your projects. You can assign them to specific clients and create tasks within each project.
3. Invite Your Team: If you work with others, invite them to your workspace via email. You can assign them to specific projects and set their roles.
4. Start Tracking Time: You can track time in two main ways. Use the Timer mode to start and stop the timer as you work on a task. Alternatively, use the Manual mode in the Timesheet view to enter your hours at the end of the day or week.
5. Use the Apps: Download the desktop and mobile apps to track time seamlessly across all your devices. All data is synced automatically.
6. Review Reports: Navigate to the Reports section to see a breakdown of where your time is going. You can filter the data to analyze productivity and project profitability.

Pros and Cons of Clockify

Pros

• Generous Free Plan: The free version is powerful enough for many freelancers and small teams, with unlimited users and projects.
• Cross-Platform Availability: Works on the web, desktop (Windows, Mac, Linux), and mobile (iOS, Android), with data synced across all devices.
• User-Friendly Interface: The software is intuitive and easy to navigate, requiring minimal training for new users.
• Comprehensive Features: Offers a wide range of features beyond simple time tracking, including reporting, invoicing, and project management.

Cons

• Advanced Features are Paid: Key features like scheduling, invoicing, and expense tracking are locked behind paid plans.
• Mobile App Limitations: While functional, the mobile app can sometimes feel less powerful or intuitive compared to the desktop and web versions.
• Reporting Customization: The free and lower-tier plans have limited options for customizing reports.

Clockify integrations

Clockify integrates with over 100 popular web apps, allowing you to track time directly from other tools. A browser extension for Chrome and Firefox makes this possible. Some key integrations include:

• Project Management: Jira, Trello, Asana, ClickUp, Basecamp
• Developer Tools: GitHub, GitLab, Azure DevOps
• CRM and Sales: Salesforce, HubSpot
• Support: Zendesk, Freshdesk
• Productivity Suites: Google Workspace, Microsoft Outlook

To use these integrations, you typically install the Clockify browser extension, log in to your account, and a timer button will automatically appear inside the interface of the supported web apps.

Clockify Alternatives

• Toggl Track: A popular alternative known for its simple and clean user interface. It is also very strong in its reporting capabilities and ease of use, making it a direct competitor.
• Harvest: Focuses heavily on teams that need to track time for billing and invoicing. It has robust features for expense tracking and creating invoices, often favored by agencies and consultancies.
• TimeCamp: Offers automatic time tracking based on computer activity and keywords, which is useful for users who want a more passive tracking method. It also provides strong productivity analysis.
• RescueTime: This tool runs in the background to automatically track time spent on applications and websites, providing insights into your digital habits and productivity without manual input.

Clockify API

Yes, Clockify provides a comprehensive REST API that allows developers to build custom integrations and automate time tracking workflows. The API lets you manage workspaces, users, projects, clients, time entries, and reports programmatically.

You can obtain your API key for free from your Profile settings within the Clockify web application. The documentation is available on their website for developers.

Here is a basic example using curl to fetch your user information:

curl -H "X-Api-Key: YOUR_API_KEY" -X GET https://api.clockify.me/api/v1/user

Clockify Affiliate program

Clockify offers an affiliate program for users who want to earn commissions by referring new customers. Affiliates receive a special link, and when someone signs up for a paid Clockify plan through that link, the affiliate earns a percentage of the revenue. The program typically offers a recurring commission for a certain period for each paying customer. To join, you can apply through the affiliate page on the Clockify website. Once approved, you get access to a dashboard to track your referrals, clicks, and earnings. Payments are usually made through platforms like PayPal on a monthly basis, once a minimum earning threshold is met.